Office Manager

Zion & Zion Office
Filled

LOCATION: Phoenix, AZ

THE NUTS AND BOLTS OF THE JOB: Zion & Zion is looking for a passionate, motivated, and experienced person to work in a variety of areas that will support our agency and its growth. In this position, you will work with people across the agency, from multiple departments and be key to our continued efficient operations.

AP Responsibilities:

  • Updating and maintaining records of expenditures
  • Paying company credit cards
  • Responding to vendor invoices
  • Ensuring that all payments are made in accordance with company policy
  • Ensuring that all payments are sent on time
  • Resolving payment discrepancies and disputes on behalf of the company

AR Responsibilities:

  • Preparing and sending invoices to customers
  • Posting payments to customer accounts
  • Organizing and filing deposit receipts as invoices are paid
  • Preparing reports on delinquent accounts and customer payment profiles
  • Reconciling cash receipts and deposits
  • Analyzing financial records for accuracy

Office/Culture Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Participate actively in the planning and execution of company events
  • Organize orientation and training of new staff members
  • Analyze and monitor internal processes
  • Implement procedural and policy changes to improve operational efficiency
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
  • Drive company culture

Skill Requirements:

  • Strong Excel skills as well as proficiency in all Microsoft Office products
  • Exceptional attention to detail
  • Strong organizational and time management skills and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Agency experience a plus

NO PHONE CALLS OR DROP-INS PLEASE.

WE ARE: A full-service marketing technology, advertising, interactive, public relations, and social media agency. We have a culture driven by innovation, fun, and a wealth of energetic and experienced talent.

OUR CULTURE: We have a flat organization (i.e. no managers, no hierarchy, no silos) and a “no-walls” office layout that facilitates collaboration and open communication across departments. We are also a dog-friendly office, so if you don’t like dogs, that’s a deal-breaker.

You should also be fond of movie days and happy hours.

We also offer free snacks and drinks; film screenings at the office in our surround-sound Café with 18-foot movie screen; a 14-foot-long shuffleboard table; a full-size pool table; dartboard; full-size video arcade game with 135 games; and an amazing office from an architectural, interior design, and functional perspective that the Business Journal called out as The Coolest Office Building in Arizona.

The crowning jewel of every year here at Zion & Zion is a truly epic, weekend-long, agency holiday party at a local upscale resort that includes: two hotel nights for agency team members and their significant others, a Friday evening get together, a Saturday spa day, and lunch, a Saturday evening cocktail reception, a Saturday night multi-course dinner at an upscale restaurant, a Sunday-morning Mimosa-and-Bloody-Mary get together, and a Sunday late morning buffet brunch.

Note that remote team members should expect to visit our Arizona office approximately once every six to eight weeks for team building and work-related activities. We also provide a full work-from-home setup with three monitors for all agency personnel whether they are remote or not.

OUR BENEFITS:

  • United Health Care Health Benefits: Zero wait period, 8 plans to choose from, receive medical coverage on Day 1
  • United Health Care Dental & VSP vision: Zero wait period, receive dental & vision coverage on Day 1
  • FSA & HSA options: pretax contributions towards qualified health expenses
  • Optum Wellness: get personalized wellness coaching
  • 401(k): plus Roth options
  • Employer Paid Basic Term Life & Personal Accident Insurance
  • Voluntary Employee paid Disability Insurance
  • Training & Development: Online training courses, online learning resources, virtual learning events, certifications available
  • Perks at Work: discounts and member pricing for more than 1,500 merchants
  • Employee Assistance Program: access registered nurses, counselors, virtual doctor visits, legal consultation, and much more
  • Commuter Benefits: pretax dollars can be used for mass transit fees and parking
  • Adoption Assistance– reimbursed up to $1,500 of eligible adoption expenses
  • Financial Convenience Benefits– Multiple payroll direct deposit options, pay cards, 529 College Savings plan deposits
  • Generous PTO and Flexible Work Hours
  • Annual Bonus

OUR CREDENTIALS: We are consistently ranked among the top agencies, web development firms, and public relations firms, and while we have a track record of winning a substantial number of creative awards, we pride ourselves on being a strategy-first agency with a deep MarTech, CDP, digital and analytics core. Very important to us is our ranking by both The Business Journal and Career Builder as a Best Place to Work.

Glassdoor Reviews

Aric Zion

Aric Zion

CEO

0%

Approve of CEO

54 Ratings

4.4 Overall Approval

4 Culture & Values

4 Compensation & Benefits

4 Career Opportunities

Top